Privacy policy

1. General information

This Privacy Policy sets out the rules for processing personal data of users of the website www.tsm.orlen.pl (hereinafter: “Website”). The data controller is:

Technical Ship Management sp. z o. o.
ul. Stary Dwór 9, 80-758 Gdańsk

Website architecture – OP

The Controller processes data in accordance with applicable laws, in particular with the Regulation of the European Parliament and of the Council (EU) 2016/679 (GDPR).

2. Contact details of the Data Protection Officer

A Data Protection Officer has been appointed, who can be contacted on any matters related to the processing of personal data:

Contact

Sebastian Osmański
Data Protection Officer
iod.tsmanagement@energa.pl

3. Scope of processed data

Depending on how the Website is used, we process the following personal data:

a)    Data collected automatically

• IP address,
• device specifications,
• server logs,
• cookies (described below).

b) Data provided voluntarily

• data provided via contact forms,
• data provided as part of recruitment processes (CVs, cover letter, candidate details),
• data provided in applications for internships and traineeships.

4. Purposes and legal bases for data processing

1) Ensuring the operation and security of the Website

• technical logs, essential cookies, error analysis, visitor statistics, fraud protection.
  Legal basis: Article 6(1)(f) GDPR (legitimate interest of the Controller).

2) Contact with Users
If a User contacts the Company via forms or e-mail addresses, we process the data to handle such inquiries.
Basis: Article 6(1)(f) GDPR.

5. Data recipients
Data may be disclosed to:

• entities within the ORLEN Group,
• providers of IT, hosting, and Website services,
• providers handling recruitment processes (such as eRecruiter),
• public authorities under applicable law,
• subsidiaries, with respect to data submitted in recruitment or contact processes.

The Controller does not transfer data to third countries, unless it results from the tools used (such as analytics). Relevant information is provided in the Cookies section.

6. Data retention period

• contact details – for the period necessary to respond and a maximum of 12 months,
• recruitment documents – up to 6 months after the end of recruitment, and up to 24 months with consent for future recruitment,
• system logs – up to 12 months,
• data processed based on consent – until such consent is withdrawn,
• data necessary for evidentiary purposes – until the limitation period for claims expires.

7. Rights of data subjects
The User has the following rights:

• access data,
• rectify data,
• delete data (“right to be forgotten”),
• request restriction of processing,
• transfer data (data portability),
• object to processing,
• withdraw consent at any time (without affecting the lawfulness of processing based on consent before its withdrawal),
• lodge a complaint with the President of the Personal Data Protection Office (UODO).

8. Cookies and tracking technologies
The Website uses cookies:

1) Essential cookies
They ensure the proper functioning of the website – they cannot be disabled.

2) Analytical / statistical cookies
They are used to improve the quality of the service (such as analytical tools).

3) Functional cookies
They allow you to remember your preferences.
Users can manage cookies in their browser settings. Restricting the use of cookies may affect the operation of the Website.

9. Data security
The Controller applies organisational and technical measures that meet GDPR requirements, including server security, access procedures, communication encryption (SSL), access restrictions, and ongoing security monitoring.

10. Changes to the Privacy Policy
The Policy may be updated from time to time. The current version will be published on the Website.

11. Controller’s registration data

Technical Ship Management sp. z o. o.
ul. Stary Dwór 9, 80-758 Gdańsk
District Court for Gdańsk-Północ in Gdańsk, 7th Commercial Division of the National Court Register
KRS: 0000355881
Tax ID: 5832798028
REGON: 192774770
Share capital: 5000,00 PLN (fully paid)